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WarpCore

WorkFlow PM

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How stages map to board columns

How it works

How stages map to board columns

The template's task grid decides which column of a board a task is in, at each stage.

What you need to know

My Tasks and a group's board show tasks in five columns: Backlog, Up next, Doing, In review and Closed. You do not put a card in a column. The does: its Task grid says, for each task and each , which column the task is in. When the task moves to another stage, its card can move to another column.

How it works

One task, at one stage, in one column:

The task and its stage

Value the property is at Ready.

The task grid

Value the property, at Ready: Up next.

The board

The card is in Up next.

The task grid is part of the template. Its rows are the tasks, its columns are the stages, and each square holds one board column. See Task grid.

The five columns

Column
What it says about the task
Backlog
Parked while the task is at this stage.
Up next
Next in line to start.
Doing
Being worked on: this is where the work happens.
In review
Waiting with a reviewer, off the doer’s active list.
Closed
Finished as far as this task goes.
No records

Here are Demo Contributor's tasks on My Tasks, with Show finished tasks ticked:

My Tasks

Example · sample data

Backlog

0

Nothing here.

Up next

1

Harbor Lane Office Park

Example Holdings — 2026 portfolio review

Property tax appeal · Ready · Tax Appeals

Doing

1

Harbor Lane Office Park

Example Holdings — 2026 portfolio review

Property tax appeal · Intake · Tax Appeals

Checklist · 1 of 3 checked

Waiting on

Client operating statements

Client:

Waiting on this

Value the property (Demo Contributor)

In review

0

Nothing here.

Closed

1

Harbor Lane Office Park

Example Holdings — 2026 portfolio review

Property tax appeal · Filed · Tax Appeals

Done
  1. Up next. Value the property is at Ready. The grid puts it here.
  2. Doing. Gathering the income statements is the work of Intake, so the grid puts it in Doing.
  3. Closed. Finished as far as this task goes, at the stage it is at. A task that is done shows only with Show finished tasks ticked.

Details

  • The same task can sit in a different column at each stage. A task can be in Doing while it is at one stage, and in Closed when it moves to the next.
  • A task someone added to a project by hand, outside the template, has no row in the grid. Its stage's own usual column places it.
  • A task whose stage has no square in the grid has no column. My Tasks shows it below the columns, under Not on the board, and says “Each of these tasks is at a stage its template gives no column, so the board cannot place it. Ask whoever keeps the template to fill in its grid.”
  • On My Tasks and on the Kanban of a record, you can drag a card to another column. A move into Closed can finish the task or stop it: see Move a task on My Tasks. On a group's board, move the task to another stage: Move a task to another stage.

Good to know

The template's author fills the grid. To change which column a task is in at a stage, ask them: see Fill the task grid quickly.