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Field types and comparisons

Reference

Field types and comparisons

The five kinds of value a field holds, and the tests a condition can make on each.

What you need to know

A holds one of five types of value. The type decides how the value is typed in, and which tests a can make on it. An empty value passes one test only: is empty.

The five types

Type
What it holds
If the value is not right, the line under it says
Yes/no
Yes or No, picked from a list.
“Choose yes or no.”
Text
Any words, up to 2,000 characters.
“Use 2,000 characters or fewer.”
Number
A number, with or without commas, such as 50,000, from -1,000,000,000,000,000 to 1,000,000,000,000,000.
“Enter a number.”
Date
A day that exists, shown as MM/DD/YYYY.
“Enter a date that exists.”
Choice
One of the field’s own options, picked from a list. Up to 100 options.
“Choose one of the options.”
No records

The comparisons

Comparison
Works on
Passes when the value
is
Every type
is the same as the one in the test.
is not
Text, Number, Choice
is not empty, and is not the one in the test.
is more than
Number
is larger than the number in the test.
is at least
Number
is the number in the test, or larger.
is less than
Number
is smaller than the number in the test.
is at most
Number
is the number in the test, or smaller.
is before
Date
is an earlier day.
is after
Date
is a later day.
is not empty
Every type
has been filled in. The test takes no value.
is empty
Every type
has not been filled in. The test takes no value.
No records

Rules that apply to every test

  • An empty value fails every test except is empty. It fails is not too.
  • Text ignores capital letters: a test for “Commercial” passes on “commercial”.
  • A choice must match its option exactly, capital letters too.
  • A task or a transition can have up to ten tests. It passes only when every test passes.

Where to add them: Make a task depend on a value. What a failing test does to a task: Why a task is “Not applicable”.